Plan & Deliver
Events Management
Plan, promote, and track careers events on the calendar. From employer talks to careers fairs, each event runs from the plan to the register to the thank-yous in one place, with automatic Gatsby mapping.
- stages per event
- 3stages per event
- public token links
- 2public token links
- evidenced automatically
- BM5+6evidenced automatically
Calendar › EventsThe events list by month, and one event opened on its Before, On the day and After stages.
Why it matters
What changes
The honest version of the before, and what it looks like once this is running.
- Employer contact details living in one person's inbox
- Attendance recorded on a paper list and never typed up
- Post-event feedback that never gets collected
- No evidence trail once the hall is packed away
- Every event with its date, venue, employers and year groups in one record
- Employers signing themselves up through a link, with no account
- Attendance captured on a register that writes benchmark evidence
- Feedback collected from employers after the event, on their own link
How it works
Up and running in minutes
Three steps, in the order you'd actually do them.
Plan it
Date, venue, employers and a register built from year groups, forms and named pupils. Publishing reaches pupils.
Let employers do their own admin
Volunteers sign up on a token link with no account, and get a feedback form after the event.
Run the day, then take the register
Run mode keeps the running order under the clock. Marking a pupil present is what writes their Benchmark 5 and 6 evidence.
In detail
How it actually works
The mechanics behind the screenshot.
The event record is the evidence record
An event runs in three stages. Before holds the plan, the people, the messages and the resources. On the day is run mode: the running order under the clock, with the register to hand. After holds what employers said and what the event counted for. Publishing puts it in pupils' Chapter app, and the register is what writes the evidence.
- Careers Fair, Assembly, Employer Visit, University Visit, Guidance Day or your own type
- Draft, Published and Completed states - published events reach pupils
- Register built from any mix of year groups, form groups and named pupils
- Benchmarks detected from the event title and description, then confirmed by you
Employers do their own admin
Two public links carry the parts of an event that normally cost a careers lead a week of chasing. One lets employers volunteer for an event; the other collects their feedback afterwards. Neither needs an account, and both feed Benchmarks 5 and 6.
- A volunteer sign-up form on its own link, opened and closed by you
- An encounter feedback form sent after the event, pre-filled if already answered
- Employers linked from the event, so their record builds up in Employers & Colleges
- An employer feedback pack drafted when you mark the event complete
Event published
Appears in pupils' Chapter app
Employers sign up
6 volunteers via the token link
Register taken
45 of 48 present
Feedback collected
Encounter form sent to 6 employers
What you get
Everything included
No add-ons, no per-seat pricing - it's all in the platform.
Every event in three stages: before, on the day and after
On the wall calendar alongside your lessons, 1-to-1s and key dates
Student attendance tracking and completion recording
Automatic Gatsby Benchmark evidence generation for every event
Employer feedback collected after the event on its own link
Volunteer sign-up for employers on a link, with no account
Evidence & integrations
What it proves, and what it plugs into
Events are the main engine for Benchmarks 5 and 6, and university and college visits carry Benchmark 7.
- 4Linking Curriculum Learning to Careers
- 5Encounters with Employers & Employees
- 6Experiences of Workplaces
- 7Encounters with Further & Higher Education
Chapter student app
Published events reach pupils
Employers & Colleges
Employers linked to their record
Mapbox
Venue and location lookup
Calendar
On the wall calendar with lessons and 1-to-1s
Questions
The things schools ask
No. Volunteer sign-up and post-event feedback both run on tokenised public links. Employers open a page, fill it in and are done.
On a register built from your chosen year groups, form groups and named pupils. Marking a pupil present is what writes their benchmark evidence, so the register is the source of truth.
Yes - events import from CSV, and the list also exports, so a year's programme can be moved in one go.
Nothing is visible to pupils until you publish. Drafts sit in the list so a term can be planned before any of it is announced.
Plan & Deliver
Related features
See Events Management in action
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